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Library
Information Services |
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Employment Opportunities
Library Systems Administrator
Staff Relationships: This person is directly responsible to the Administrator
for Library Information Services.
Qualifications: The person in this position should have the following credentials:
Masters Degree in Library Science
Library automation systems (circulation & cataloging modules) experience required
(Gateway Software
Corp. preferred)
Cataloging & MARC record experience
School librarian experience - Knowledge of TLC preferred
Computer course-work preferred (AS/400 preferred)
Ability to interface and communicate effectively with all stakeholders
Ability to provide training on technology hardware and software
Terms of Employment: Schedule of workdays and salary set by the Board of Trustees.
Inquires should be made to: Spring Branch ISD
Personnel Department
955 Campbell Road
Houston, Texas 77024
713-464-1511 or 1-800-395-1511
http://www.springbranchisd.com/person/jobs/certified_main.htm
or
Dr. Barry M. Bishop, Administrator for Library Information Services
bishopb@springbranchisd.com
713-365-5580
Procedures for Application:
Applicants must submit a letter that addresses qualifications listed above. As part of the
interview
process, each candidate may be asked to make a 20-minute presentation, in a lab
environment, simulating
troubleshooting library automation or teaching librarians something related to library
technical issues
in addition
Out of district applicants need a current administrative application or a letter of
reactivation, and updated
resume, transcript, and references.
In district applicants need a current administrative application or a letter of
reactivation, an updated
resume, transcripts and two references - one must be from immediate supervisor.
Reference forms may be obtained from the Personnel Department
Deadline for complete applications and removal of notice:
February 03, 2000
or until filled
JOB DESCRIPTION
Job Title: Library Systems Administrator
Major Functions and Responsibilities: The person in this position is responsible for
supporting the
district’s mission by assisting the Administrator of Library Information
Services through
effective leadership and
management to: 1) serve as systems administrator for the library automation and networking
in all school
library media centers; 2) serve as a liaison between school districts, companies, vendors,
organizations,
and district personnel; 3) train and serve as a consultant to library media specialists on
the operation of
the automated library system and other electronic access applications; and 4) keep current
on hardware
and software changes as they apply to the library technology.
Examples of Key Duties: The duties of this position include but or not limited to the
following.
The Library Systems Administrator will:
1.Handle MARC errors with vendors
2.Maintain the Library Management System and data integrity
3.Support librarians use of the program with answers, actions, and research
4.Provide Librarians ongoing training
5.Work with the vendor (Gateway) to upgrade system to meet librarians needs
6.Maintain the integrity of the database by policy, procedure, monitoring, and correcting
7.Export MARC records for Accelerated Reader Bookguide software support
8.Export MARC records for TLC state initiative support
9.Create and implement surveys and all types of data collection
10.Represent Spring Branch ISD at state, regional, and national conferences, meetings and
conventions–staying current with all standards.
11.Address policy, procedure, and budget issues
12.Install upgrades and clean records
13.Troubleshoot questions from librarians
14.Setting up conversion tables for every school for every vendor that they plan to load
vendor records
from
15.Assist in writing bid specifications so that vendors and the data interface properly.
16.Annually "Role Forward" in July–a procedure that prepares the data for
the next school year
17.Annual upgrades (at adm. bldg., weekend) as software improves
18.Annually strip and reload all patron barcodes for secondary (clean-up). This allows the
system to
take advantage of the photo ID system presently being used at secondary campuses.
19.Calendar jobs (Patron update)
20.Inventory design & training (clean-up)
21.TLC re-enrollment (Fall)
22.TLC export (July)
23.Monitor failed records (TLC)
24.Scoping database (adding new campuses/charters) (TLC)
25.Regularly reindex the system to provide for peak effeciency in operation
26.Regularly reorganize files (takes a long time). This also helps provide peak
effeceincy.
27.Weekly run accounts receivable to reconcile fines owed etc...
28.Daily monitor system
29.Daily troubleshoot system
30.Daily patron update
31.Daily reservation dump (helps Media Booking also)
32.Daily varying on (unlocks a devise)
33.Daily contact and interface with vendor
34.Frequenly system training
35.Frequently provide queries (design, run, print, and send printout)
36.Other items as appropriate.
Maintain Data Integrity:
Our data is the best (2nd best behind Dallas) in the state. Without LTS data integrity
will suffer. Our
quality data brings to the district close to $100,000 worth of online resources through
the State TLC project.
Other
Redesign Patron upload
Train on PT-815 hand held devise to use for circulation
Prepare Gateway Library Management Software training
Write book bid specifications for full processing
Password management
PRIMARY PURPOSE: Assume responsibility for the operation and use of district library
automation
systems. Provide training on technology hardware and software as applicable to the library
automation
systems, as well as expanding technological developments.
Purpose for the Library System Administrator is to manage the powerful and sophisticated
Library
Management Software so that students, staff, and community members may easily find library
resources
at point of need.
Library System Administrator should have skills in:
1.School librarian — WHY — Circulation and cataloging decisions need to be made
in the best interest
of the student. For example, configuring the system for overdue printing, the school
librarian
understands how schools handle and distribute overdue lists versus how a public or
university
might handle overdues. HOW — Having worked as a school librarian.
2.Certified librarian — WHY — One major role of the Library System Administrator
is to manage the
Library Management Software in such a way as to maintain or improve the data integrity.
This is
necessary in order for the software to fulfill its function of assisting patrons in finding
information.
Data integrity is also important when sharing the data with the legislators’ highly
favored TLC
project statewide. The data is bibliographic information organized in a specific format
called MARC.
Understanding the intricacies of translating bibliographic data into cataloging and then
into MARC
are specific library skills. HOW — Have a state-approved endorsement or certification
in Library
Science.
3.Gateway Library Management Software — WHY — The Gateway Library Management
Software is
the software that the Library System Administrator will be managing. HOW — Experience
and/or
training on the Gateway system.
4.AS/400 Hardware — WHY — The AS/400 is the hardware on which the Gateway
Library
Management operates. The more familiar with the AS/400 the Library System Administrator
is, the
easier it will be to troubleshoot and determine if the problem is hardware, software or
user. HOW —
Experience and/or training on the AS/400.
