Library Information Services

Creating Overdue lists for Secondary Schools
There are two ways for secondary schools (Middle and High Schools) to print their overdue lists. The most common option is Language Arts teacher, but since there are some students who don't have a Language Arts teacher you can also print overdues by Homeroom teacher, this is actually the student's 1st period teacher since some high schools don't have homeroom classes. Below are the instructions for both options. It really depends on how you want to distribute the overdue notes to the students, in other words what works best for you and your school.

Using the Report Code/Language Arts Teacher Option

1. Go to LM750 from the main menu or click on the overdues icon on your circulation page. You will type in "ST" for student overdues in the patron type box, if you want to include staff you can type two asterisks for All.

2. In the date range you need to type in a beginning date for the report to cover, this can go back as far as you want it to, in the ending box you will either type in the current date. Remember to click on the "print replacement cost" box so that the price of the book is printed on the report or student slip.

3. Under "report type" you click on the box next to "homeroom" this will open up two new boxes. To do the whole school type "ALL" in the first box and leave the second box blank. If you wanted to do an individual teacher you can click on the binoculars and you will get a list of the Language Arts teachers and their class sections. You can either select a single class section by double clicking on it, or you can type in the Language Arts code which is on the far right side of the pop-up screen.

4. Under form type you will need to choose, you can either print a report which is a listing of the students and overdues by teacher, or patron slips which are printed approximately 3 per page and can be cut up to send to home with the students. Finally you click on the "Print" icon and you are done!

Using the Homeroom/1st Period Teacher Option

1. The option is a little trickier because you need to use a special format for the teacher's name if you want to do a single teacher, use the following format; type in the 1st 5 letters of the teacher's last name and the 1st letter of the teacher's first name. If you are not sure of the lettering look up one of the teacher's students in check out and the homeroom/1st period teacher's name is listed in the correct format under the student's name.

2. After deciding what groups you want overdue for you will follow the instructions above for selecting "report type" and click on the "Print" icon to print.

Below is a screen shot of how the options are filled in to print a report by Language Arts teacher: