Library Information Services
...Helping students become Independent, Information - literate, Lifelong Learners!
Department Staff

Spring Branch Independent School District
Dr. Barry M. Bishop
9016 Westview
Houston, TX, 713-365-5616

Reports

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Large categories to consider reporting:

Classroom and group instruction

Adult and/or faculty planning and instruction

Activities hosted

Programs presented

After School Programs

Information Access and Delivery

Learning and Teaching

Policies and Procedures

Technology

record daily the student usage numbers

classes,
walk-ins,
time spent in processing etc.
total circulation, 
in-house usage,
new items added during that period of time,
planning sessions with teachers,
teaching cooperatively with teachers
InterLibrary Loan
entering and withdrawing students
providing staff development
assisting individuals and groups access
in-building and broadcast responsibilities
connecting and adjusting equipment in rooms
setting up equipment for special functions
numbers of books checked out by teachers for classroom usage

maybe any extra events that the Library was used for (faculty meetings, team meetings, facilitator meetings, retirement parties, etc.);

then a place for a narrative of any additional activities such as author visits, book talks, or even class displays.

Look at the recent statistics from the Colorado State Report? There are a few categories we may want to adopt

http://library.springbranchisd.com/sbisd_library/monthly_reports.htm

Barry's notes from discussions with Librarians about reporting:

http://library.springbranchisd.com/sbisd_library/x-old/discussions.htm

Or have them sign in on a sheet at the Circ Desk. 

Indicators

Walk-in students per week/month

Classes scheduled for research per week

Contact with individual students for informational skills instruction

Circulation per week

In-house book use per week

Learning and Teaching:

Planning instructional units with teachers

Teaching cooperatively with teachers

Providing staff development to teachers and staff

Assisting individual and group access to utilize library facility

Identifying materials for instructional units developed by teachers

Meetings - with curriculum, technology, planning committees, principal, library coordinator and librarians, 

Faculty meeting

Providing reading incentive activities

Perform basic library activities - checking-in and out of books, re-shelving etc.

Material selection and evaluation

Weeding

Library policy and procedures manual

Number of books and materials ordered

Number of computers in library supervision

Computer use instruction

Data collected for the State Standards over a period of one week per semester!

Measure Defined: Planning requests may be defined as requests for formal or informal sessions where librarian and teacher collaboratively plan an instructional lesson.  The Planning Availability Percentage measures how many planning requests the librarian was able to complete with or without modification. This percentage could be used to advocate for increased planning time with teachers, a more flexile schedule, and/or an increase of staffing for the library media center.  (See Bradburn, p. 43)

     # filled/modified planning requests (1a) X 100
     total # planning requests received (1b)

Example:  

1. # Filled/modified planning requests = 37
2. Total # planning requests received from teachers =60
3. Divide 37 by 60 to equal .62
4. Convert .62 to a percentage by multiplying by 100.
5. 62% is the percentage of requests for planning that the librarian was able to fulfill or modify.

Measure Defined: Teaching requests may be defined as requests for formal or informal instructional lessons taught by the library staff in the media center The Teaching Availability Percentage how many teaching requests the librarian was able to complete with or without modification. This percentage could be used to advocate for more planning time with teachers, a more flexible schedule, and/or more staff. (See Bradburn, 45)

      # filled /modified teaching requests (2a) X 100
      Total # teaching requests received (2b)

Example:  

1.       # Filled/modified teaching requests = 60

2.       Total # teaching requests received from teachers = 120

3.       Divide 60 by 120 to equal .50

4.       .50 is the number of times the librarian was able to successfully fill or modify teaching requests.

5.       Multiply .50 by 100 to convert the answer to 50%.

Percentage #3: Percentage of Curriculum Requests Addressed with Print Resources

Measure Defined:  Percentage of Curriculum Requests received by the librarian that are fulfilled with print resources (books, magazines, newspapers) for individual or class use.

In-library use of print library resources

Print items circulated (May be recorded daily from library automation software)

     # requests addressed with print  resources X 100
     # total curriculum requests addressed

Total (T)  # curriculum requests addressed. To calculate this number, add all curriculum requests addressed with print, internet, and subscription database requests together, Measures #3, 4, 5, and 6 on Data Collection Tally Sheet, Document 2.

#3 Print                                           ______

#4 Internet Web sites                       ______

#5 Subscription databases                 ______

#6 Curriculum requests that could not be answered by print, web, or database resources      ______

Total requests addressed                   ______

Measure Defined: Percentage of Curriculum Requests received by the librarian that are fulfilled with Subscription Database Resources for individual or class use.

In-library use of subscription databases

Percentage of Curriculum Requests Addressed with Subscription Databases  = 

# Curriculum  requests addressed with subscription databases (A) X 100
# total curriculum requests addressed (T)

Total (T)  # curriculum requests addressed. To calculate this number, add all curriculum requests addressed with print, internet, and subscription database requests together, Measures #3, 4, 5, and 6 on Data Collection Tally Sheet, Document 2.

#3 Print                                           ______

#4 Internet Web sites                       ______

#5 Subscription databases                 ______

#6 Curriculum requests that could not be answered by print, web, or database resources      ______

Total requests addressed                   ______

Measure Defined: Percentage of Curriculum Requests received by the librarian that are fulfilled with Internet Resources for individual or class use. (Internet web sites may be defined as any web resource that excludes subscription databases.)

In-library use of Internet web sites

Percentage of Curriculum Requests
addressed with Internet Resources = 

# curriculum request addressed with Internet Resources (A) X100
# total curriculum requests addressed (B)

Total (T)  # curriculum requests addressed. To calculate this number, add all curriculum requests addressed with print, internet, and subscription database requests together, Measures #3, 4, 5, and 6 on Data Collection Tally Sheet, Document 2.

#3 Print                                           ______

#4 Internet Web sites                       ______

#5 Subscription databases                 ______

#6 Curriculum requests that could not be answered by print, web, or database resources      ______

Total requests addressed                   ______

Copyright

Page edited - 08/26/2008

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Spring Branch Independent School District, Houston, Texas
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